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Document Tools - Small OPs
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Introduction
to our specially developed ATCV collection of SMS
Tools
Use and familiarity with using a PC is integral
to a Safety Manager's job (along with a host of
other qualifiers) Here are some tools that will
aide in your organization and SMS...this
collection is perfect for small operators on a
budget!
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PDF
Files
PDF
document on free PDF software,
editing, how-to's, and help
This is a great way to store documents or create
forms that can be reused. PDF forms also have
the ability to export data that can be sent and then
imported into Excel or other data programs.
PDF files can also contain photos & videos.
The IRS accepts PDF for receipts. Of course an
operator may use paper and files but data must be
retrievable, safe, stored for long periods of time
(hazards for the life of the hazard) and usable
(besides being kindling for fires!)
I have created a document that explains PDF
software, help, How-To's, and a long list of PDF
software that are either cheap, free or low cost
alternatives to Adobe Acrobat Pro so that a small
operator can create, edit and store documents.
click here for an interactive document on
PDF Software,
Creation, Editing, How-to's, and Help
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Word Processing Programs/Help/Viewers
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Open Office - FREE alternative which
is compatible with Microsoft
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FREE LibreOffice
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Microsoft File Viewers (Microsoft website)
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Project File viewer (free) no installation; web
based
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Ebooks
Ebooks may be the perfect solution
for continuing education, reading manuals, books &
regulations
• Epub2go: PDF to ePub file converter (free)
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http://www.epub2go.com/Web/default.aspx
• ebook readers: KOBO, Kindle, Laputa eReader,
Borders
• Wiki Ebook converters:
http://wiki.mobileread.com/wiki/E-book_conversion
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Backup, Sync Data & Data
Storage
"Cloud Storage"
- There are a number of free & low cost ($5-10
per mo on up) online data storage sites to allow companies
a place to safeguard reports and other company data
(& backup). (Free service is 1GB-5GB or so of
storage space) Data must be kept safe, secure and retrievable.
Some of these programs will also do an automatic backup
of data and file sync between devices.
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SugarSync (5GB free)
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GoodSync.com
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Mozy
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ElephantDrive
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FlipDrive
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Filesanywhere.com
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Laplinks PCsync 6.0
- synchronize/backup folders & files on multiple pcs
($40)
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BounceBack Ultimate - backup tool, "mirrors" drives
- free & $69
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Microsoft Windows Live SkyDrive -
www.skydrive.live.com
(25GB free)
• BackBlaze (www.blackblaze.com)
$5 month backing up ulimited data on one computer
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Dropbox:
drag and drop files into a special folder on your Windows
desktop, the files then appear on all PCs,
laptops, phones & iPads that also
have Dropbox installed; password-based security & file-sharing
options
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Encryption &
Password Protection
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TrueCrypt, a free download (page) that gives you
on-the-fly disk encryption
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Password
Safe, an open-source password manager
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LastPass:
stores your passwords on the internet where they can
be accessed with ease (as long as you're
connected to the Internet)
and are protected by strong security.
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Zip Files (compressed
files)
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7-Zip:
software will open .rar files (Apple's version of a
zip file). Windows Vista & 7 will open zip files
just fine.
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jZip: Free. Create, open and extract Zip,
TAR, GZip and 7-Zip. Open and extract from RAR and ISO.
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ZipItFree: Free. ACE, ARC, BH, BZip, CAB, GZIP,
JAR, LHA, RAR, TAR, UUE, XXE, ZIP,Zoo, & Archive
Stream
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Email
w/ large file attachments
(5MB to
10MB is usually pushing the limit), use a service like:
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MegaUpload (free)
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YouSendIt (free trial)
• Videos:
YouTube
• Pictures:
Flickr
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Antivirus
- Top free antivirus tools
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Avast Free Antivirus
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Avira Antivir Personal Free Antivirus
• AVG Antivirus Free-basic-protection
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Microsoft's Security Essentials
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Secunia Personal Software Inspector: scans
PC for software that needs to be updated w/ security
patches
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Multi-Media
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Paint.net:It
gives you excellent, compact, fast tools for editing
photos and otherwise manipulating image files
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IrfanView: another good choice, many different file
formats or needs scanning tools
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VLC media player: Handles every type of file — and
it connects to iPods, iPhones& iPads...
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Keyboard
Shortcuts - Save time & improve accuracy.
• Switch applications open on desktop <Alt><Tab>
• Switch tabs in browser: <Ctrl> <Tab>
• Cut, Paste, Copy: Copy: <Ctrl>C / Paste:
<Ctrl>P / Cut: <Ctrl>X
• Close quickly: <Ctrl>W
• Forms - Cycle through text fields: <Tab> (use
enter key for checkboxes or radio buttons)
• Undo: <Ctrl>Z
• Save: <Ctrl>S
• Find: <Ctrl>F
• Open Windows Explorer: Use the Windows Key:
<windows>E
• Minimize all windows: <Windows>D
• find your program - Windows 7 - click the <Windows>
key and start typing the name of the program, select
program as it appears above
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